Hello and welcome. This is Gordon D’Silva, and thank you for joining me on this little presentation on the bookkeeping chat I had with you, and I just want to just bring up some of the points that we discussed where you, we’ve just got this method of doing bookkeeping, which we’ve done for probably about 10 years now, and it’s just gotten better and better than the last six years, and seen technology improve significantly and there’s basically no reason not to do it anymore.
Security’s there and reliability is there and so on. So let me just talk you through some of the highlights. Paperwork is eliminated. Everything is done electronically. We have an online budget ledger. So at any point, you know which invoices have been received and not paid, which invoices have been paid.
And not received some sort of small way to go to. That happens. Also, we have the banks will be reconciled every month because that’s the nature of the control piece. Paperwork is going to be available on QuickBooks is what I say work is going to be open up your QuickBooks app and you’ll be able to see who owns you walks, how much money’s in the bank, all that sort of stuff to the latest possible information that we’ve got.
We can only put the information on that we’ve got and we clean it up as we put it in. We look to have everything scanned to us. We don’t do visits, declined supremacists. Too expensive to go out and travel for knowledge to pick up 20 bits of paper. We rather just get a picture of them. The app will take pictures of them and send them to us.
All you need is good daylights in a smart phone, in your job, done. So that’s all the scanning is done in seconds. Typically it takes me about two or three seconds to scan a piece of receipts or piece of paperwork and send it into the portal. We also then do monthly reports. You decide what your monthly report would look like, but it definitely into balance you to your money to who owes money to you, how much money is in the bank, what sort of thing.
We also look at. If you want to cash flow, we can look at building that in. We do the report every month, so you have that as soon as the information is cleaned up. If anything’s not clean, we get a report in questions, we can clean that up. And then at the end of the year, we do the counts. I see a trial balance for your accountants or auditors to take on.
So they have, they can actually have access to QuickBooks themselves if they wish. So they can interrogate the figures and see what’s in it. And if they want to make any adjustments, they can make adjustments or tell us to make adjustments after either way is fine. So that’s how that works. But at the end of the year, most of the work is done because each month it’s cleaned up as we go.
We don’t want to leave things to the end of the year because that’s not good bookkeeping. So that’s really the essence of it. So who are we go not as a film of chartered accountants. We’ve won multiple awards, and I’m a chartered accountant to bring the child to the council for. We have 40 years to me is to remember.
So I know what I’m doing with numbers and now what I’m doing with a bookkeeping and I know what I’m doing with accounts. So it’s in safe hands. The stuff we need is regular bank data. So we need someone to get the information from the bank and give it to us in the CSV file so we can put it into the QuickBooks online software.
If we can, if is a UK bank and even with med Metro bank. Or Barclays or not West or whatever. You can just check out every 90 days. You can just link the bank up to the software and for that you, for the next 90 days or the information was squirted down from the bank into the software. It’s early days.
It’s been going for about a year and this new format, open banking, so we recommend you’re still just in every, every month when you log in, just download the CSV file and email it to us to be sure it’s right. Also, it allows us to check the balances of the data is square two. Then we want to make sure the balance is rights.
We check that against the bank statements that you send us, so we’d also recommend it for sending emails to the bank with instructions to pay invoices. We just BCC them to us so we know which invoices match up to which payments, which bank accounts. Also, if you’re getting emails in with bills and stuff, you can just forward them to us to deal with.
And put them into the software or to answer questions on it. So if you’ve got a question from one of your suppliers that something hasn’t been paid or whatever, or you can just forward it to us and we’ll just say, yes, you’re right. It doesn’t mean they will know they are wrong. It has been paid this the evidence.
And of course, in any time there may be questions to ask with somebody else or your question that you think we’ll be in our remits, then of course, our team would be happy to answer them for you. So what we report on bank balances, accounts payable queries, that sort of thing. And probably much more when we design it for you, you tell us what you want and we designed it for you.
So the, the dynamic approach we have is that we solve problems. So there are certain problems. We know it comes up every time. Getting the bank information, matching up receipts and things. All of that is standard. But how you work will be slightly different. And so what we asked you to do is work with us in the first month or so to really get the system watching.
In the second month, it works much better. We’ve found a couple of new problems appear with some of those, and the third month we should be running on a reasonably kill, if not really the system. But every now and again, things change. Systems change, processes change. You know, your business will change, your requirements will change with dynamic.
We’ll work with you to make it, to make it all work. If you have questions from suppliers or customers that we deal with, then you just send them through to us. The bookkeeping team will take 24 hours, 48 hours, depending on what service are wrong and get the replies sent back to you with a report.
Well, but you cannot get us to send directly to them as an answer or send it to you for you to review before you send it to them. The key thing for us is how do we make it easy for you? I know what I like in my business and I get my team to make it easy for me. You will know what you like. You just need to communicate that to us so we can find out the best way of getting to a close, if not there, and being there for, for you to, to do what you want, to minimize your time.
With number crunching, paperwork, doing admin work. That’s really a waste of time, an effort. I suspected, I mean, George any more than I do, and of course, we were looking at trying to develop a one page reports. If it’s a report that basically highlights, or for example, the bank balance, how much money you are, how much money you owed, whatever it is, and we’d give that to yourself.
10 seconds. One minute you get a snapshot of where the business and the account is at any point in time. Okay. That makes sense. The info flow information gums to you, typically you get the bank statements, you get the invoices, you get the emails, you send it to us. They use your smart phone scanner or just forwarding emails.
That information is then purchased by our team, checked, collected, sorted, attached, made good. And then we report on it to you. If there are any questions in between, we fix them so that the reports are clean. So Gordon D’Silva here, just, I need to reflect on this, but this is what we do and I look forward to being of service.
If any of this makes sense to you. This is Gordon. Take care all the best. Goodbye.
